Articles for February 2020

Accessing OneDrive

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What is Onedrive

OneDrive is a file hosting service that is available for current students, faculty, staff, and administration. It is similar to DropBox and Google Drive but has the ability to share documents and data with anyone within the VSC.

Accessing OneDrive

Sign in to your Castleton email using the link on the Portal landing page or through the Castleton Resources page. Link to CU E-Mail

To access your OneDrive (and other Office 365 tools), click the nine dots in the top left of the screen, and select OneDrive

OneDrive Location Top left of CU Email

 

Using Your Onedrive

Select New -> Folder. You can select the folder and then the “Share” button at the top of the screen, or select “Private” in the sharing column. From here, you can add users by typing their last name, comma, first name (I.e Corriere, Matthew to find me), or by entering their username. Once you select Share it will save every file within this folder.

OneDrive is similar to other online file storage products. Clicking New – folder will allow you to setup folders in your OneDrive, allowing you to organize you documents.

Upload will allow you to share information to your OneDrive including Word files, videos, and audio files.

You can share documents by clicking on the share settings for each folder. Folders that are not shared will say “Private” while folders you do share will say “Shared.”

New and Upload buttons location

Accessing resources shared with you

From the main OneDrive landing page you should see a link on the left hand side that says “Shared”. This link will bring you to files that someone in the VSC has shared with you.

OneDrive Shared with me location

Additional resources and overview from Microsoft

Here is Microsoft’s link outlining the above OneDrive skills.

Link to Microsoft’s website

FAQ:

  • Our instance of Office365 does not allow anyone to share files outside of the VSC. You can only share files and folders with anyone that has a VSC email account.
  • Each user has 1TB of storage in their OneDrive. This equates to roughly 400 hours of HD video.
  • If you would like to setup the OneDrive application that comes in the Microsoft Office suite of programs on your Mac or PC, then you will need to sign in using UserID@vsc.edu [for example abc12120@vsc.edu] when it asks for your email. It should forward you to the VSC Authentication Portal where you sign in with only your username and password.

 

Any other questions please open a Service Desk ticket at: Link to ServiceDesk .

Preview

Canvas – Linking a file from your OneDrive to a Discussion forum

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This post will explain how to link a video (or other file) from your Castleton OneDrive to a discussion forum post in Canvas.

Note: These instructions assume you already have a video to share in your Castleton OneDrive.

Discussion Forum – Reply

Open your Canvas course and locate the appropriate discussion forum within your course. Click Reply in the Discussion forum post.

Reply to Discussion Forum Post
Reply to Discussion Forum Post

Discussion Forum – Link to OneDrive

Locate the blue, “v” icon on the second row. When you hover over the icon, it should display “More External Tools.”

Discussion Forum - More External Tools
Discussion Forum – More External Tools

Click the icon to open the sub-menu. Choose Microsoft Office 365 from the list.

External Tools Sub-Menu
External Tools Sub-Menu

Authorize Your Account

If Canvas is not authorized to use your OneDrive, you will need to setup your account. Click Login to start the process. Canvas Authorization image

Login will prompt you to Log In to Office 365.
Login to Office 365

Canvas will ask for your permission to access files from your Microsoft OneDrive. It is essential that you Accept these permissions to connect the two resources. Accepting does not give Canvas permission to access files on your personal computer. 
OneDrive Permissions

Login to your OneDrive account by entering your email as UserID@vsc.edu [for example abc12120@vsc.edu]Office 365 Login

OneDrive – Selecting Your Files

Navigate your OneDrive folder and select the file you want to upload by checking the box next to the file or files.

Click on Attach File when you are done.

Select File From OneDrive
Select File From OneDrive

Discussion Forum – Submit Your Post

Your post will display your file in the discussion box.

You can add text, as desired, to add supplement your post.

Press Post Reply when you are finished to complete your post.

Inserted Link
Insert Link and Post Reply

OneDrive for Android – Google Play Store

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OneDrive for Android allows you to access and share files from your mobile device to your online file storage. Items you have shared to your OneDrive can easily be accessed in Canvas, making it a great way to share large photos and videos.

OneDrive for Android – Installing the App

OneDrive for Andorid App

Download and install the OneDrive for Android app from the Google Play Store on your phone. The app is free, but if you are concerned about data usage, make sure you are in a location where you are connected to wifi.

 

OneDrive for Android – configuring the app

Once the app is downloaded, go ahead and open it. Click “Sign in” to connect to your Castleton account.

OneDrive App

At the Microsoft login page, you will need to enter your email as UserID@vsc.edu [for example abc12120@vsc.edu]

Press the blue arrow to the right of your email address.

OneDrive Account Info

You should be presented with the Vermont State College System Authentication Portal. Login with your username and password and choose Sign In. Upon a successful sign in, you should have access to your OneDrive files.

VSC Authentication Page